Large Meeting Rooms

Large Meeting Rooms:

The Carnegie Public Libraries support the free and open exchange of ideas on a wide range of subjects of interest to the community. To that end, the libraries provide a meeting space for local public use regardless of beliefs or affiliations.

• Large Meeting Rooms have a larger capacity than the Small Meeting Rooms.

Large Meeting Room Reservation Process:

• Please read the Large Meeting Room Regulations and Policies.
• Call the appropriate library branch to check the availability of the room for time and date needed. See the embedded calendars below for availability.
• Fill out the online Request for Use and User Agreement Form below.
• If you are having difficulty with the online form, please download the print version, fill it out, save it and then email the completed form to the library branch where you wish to make a room reservation.
• You can also print the form and take it to the library branch where you wish to make a room reservation.

Request for use of the Carnegie Public Libraries Large Meeting Rooms and User Agreement Printable Form

South Fork Library:

0031 Mall St.

South Fork, CO 81154

719-873-5079

sfbcarnegie@gmail.com

Capacity: 40

• Computer and TV that allow for screen sharing and sound.
• Tables and chairs.
• Projector and Screen.
• Sink, Microwave and Fridge available.
• Wi-Fi access.

Guidelines for Use of the Large Meeting Rooms:

Eligibility/Conditions for Use:

• Use of the Carnegie Public Libraries meeting rooms does not imply endorsement by the library, staff, or Trustees, as well, any publicity for events held in library meeting rooms shall not imply endorsement or sponsorship by the Carnegie Public Libraries.
• All Large Meeting Room users must abide by the Large Meeting Room Regulations and Policies.
• A deposit of $25 is required to confirm reservations for the room and will be returned to you when the room is left clean and neat, and the keys are returned and/or after the event is over at the year’s end.
• Reservations require at least a 24-hour minimum advance notice.
• Large meeting room reservations will be cancelled if the group or person is not present after a period of 15 minutes from the reservation start time.
• Signage, decorations, and displays are not allowed outside of the Large Meeting Rooms and may not be attached to walls, woodwork, ceiling, windows, or doors within the Large Meeting Rooms. Tables and chairs should be left in the same way as they are found.
• If the key checked out is lost or not returned, the responsible party is liable for the cost of replacing the lock on the door.
• Additionally, all users must agree to keep all activity, materials, food, and noise contained within the large meeting rooms as the hallway must be kept open and accessible to all patrons.
• The person filling out the application must be present for the duration of the event.
• The library reserves the right to deny any request for use of this facility.
• Library staff will not take calls for people attending these meetings unless it is an emergency.
• All library activities will have priority.
• Only nonprofit civic groups and school organizations will be allowed to do small fundraisers and library related programs to raise funds as approved by the library director. No other organization will be allowed to use the meeting room for monetary gain.
• No exercise, dance activities, birthday parties or wedding showers will be allowed.
• Turn all lights off and lock the door before leaving. Return the key to the library office by noon the following day, Monday-Saturday. Your deposit will be returned to you at this time.

Equipment and Supplies Availability:

• The library does not provide laptops, or any other peripheral equipment beyond the computer, TV, projector, screen and connecting cables.
• Supplies such as dry-erase markers, staplers, and tape will not be provided by the library.

Large Meeting Room Checkout/Condition:

• The reserving patron is responsible for returning the large meeting room to the condition in which it was found and will be held responsible for damage to rooms, equipment, or furnishings beyond normal wear and tear. Please report any damages to the Librarian on duty immediately.

Food and Drinks:

• Food and drinks may be served in the Large Meeting Rooms
• No red colored punch, or Kool-Aid drinks are allowed in the Large Meeting Rooms due to their staining properties. Please report all spills promptly to the Librarian on duty.
• No alcohol or tobacco is permitted in the library.
• The meeting room and kitchen area must be left clean and orderly.
  • Please check the floors for trash and dirt.
  • Please take out the trash if it is full.
  • Tables and chairs should be left in the same way as they are found.

Request for use of the Carnegie Public Libraries Large Meeting Rooms and User Agreement